FOR COACHES & ORGANIZERS
Here’s What You Need To Know For a Smooth Picture Day For Your League!
Besides providing exceptional athlete & team portraits, Leatherhead Sports Media is committed to providing outstanding service to our leagues, and making the lives of coaches and administrators easier. When you’re dealing with large numbers of youth athletes, you’re bound to encounter some hiccups, as you well know. Teamleatherhead will work with you to absorb those inevitable glitches, and we’ve created a streamlined, efficient process to make everything easier for you in the first place! This page will help you understand that process and how it can be fine-tuned to fit your league.
We have two options for league, team, and player picture days. 1. Our standard volume picture day, and 2. Our customized, “Media Day” experience, which is tailored for seniors, typically, and smaller groups looking for a higher-end, team building experience. This page focuses on the first option. Click here to learn more about our Media Day experience.
Our youth athlete team & player picture day is our standard offering for youth leagues with 30+ players. We also offer both packages to non-sports groups such as, but not limited to, theater and dance troupes.
Why Leatherhead Sports Media?
1.
Streamlined, EASY process with
NO paper pre-order forms and
NO print or product handling
for coaches/admin!
2.
Exceptional picture quality, expression coaching, and creative, realistic poses. FREE team photos!
PLUS, no cost to league!!
3.
Text alerts, online galleries, and parents order only after seeing images. Print orders are shipped direct to family!
No Cost To The League Or Organization!
For our standard team & player picture days there is never any cost to the league or organization*. Additionally, we offer digital team photos at no cost to everyone, coaches & players, and we also will provide you with images from picture day for promotional use. How can we do this? We make our money from digital and print product sales through our online gallery, where families can view and purchase digital images files, prints, and print products at reasonable prices. View pricing, here. There’s no pre-ordering images prior to viewing them (tho’, store credits can be pre-purchase), and prints & products are direct shipped to each family. No relying on coaches or admins to distribute prints!
*There may be certain situations where a league would like to offer a player portrait, print or digital, to every player at no cost. In this type of scenario, we do offer a per-player rate to the league. Please contact us to discuss this arrangement. Our Media Day Experience is also based on a per-athlete rate.
!!!IMPORTANT!!! It is STRICTLY PROHIBITED for coaches, admins, or anyone to distribute or share our digital images with players and their families. This is how we make our living and are able to provide our services to leagues and teams at no cost. Thank you!!
How Do We Book?/First Steps...
1.
Fill out our contact form and let us know the basic details…sport, date, number of athletes, etc.
2.
We’ll reach out to finalize date and setup a meeting to plan logistics.
3.
Connect (in-person/Zoom/phone) to plan/finalize day-of logistics
What We Need From You:
We ask that you, via email and/or social media, send out to families an infographic. This infographic will have a QR code and a team code so that families can connect with our text alert app, so they can be notified when their child’s gallery is ready and receive a link. A link to our page for parents & families will be included as well. Everything they need to know!
If you have a spreadsheet/csv file containing:
First Name/Last Name
Team
Jersey Number
Parent Email
We may have need of this info depending on the type of photos we are creating. For example: If photos will be used with graphics that include player name, team name and jersey number. This is something we can automate, but require spreadsheet to auto-populate the formatted graphic text.
On Picture Day: Coaches/Admin
- If shooting indoors, we’ll need at least 20sq feet, and at least 10 feet of ceiling height.
- We like to allow an hour for our setup time.
- We typically spend around 3 minutes per athlete, which allows for about 5 poses. This is roughly, 20 players/hr.
- For larger leagues, (i.e. 100+ players) we can setup multiple shooting stations.
- Please organize players in order of height, shortest to tallest, if possible.
- “Buddy shots” or player/coach shots should be provided on a list ahead of time.
- We like to bring in the additional players for buddy shots as we work through each team.
Here is our info page for parents/families for connecting to, and ordering from our Photoday Gallery:
Here’s an overview of our gallery ordering process from our partners at Photoday:
THE TEAM LEATHERHEAD ADVANTAGE!
- No more paper order forms, no sending cash or checks – all ordering is done online, AFTER picture day. Use your computer or smart phone to view photos & place orders.
- View your photos before ordering. Each player will have multiple poses to choose from!
- Packages can contain a variety of poses. Mix different images in one package, from one player or multiple players.
- Team group photo digitals are FREE! Register and login to your gallery for instructions to access the team pictures.
- All orders are shipped directly to your home. Free Shipping for orders over $75